Bylaws

 

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BY-LAWS OF NORTHCENTRAL MISSISSIPPI ELECTRIC POWER ASSOCIATION

 

BOARD OF DIRECTORS

Pat Woods, President............................................................................................. District 1

Jerry Nichols, Vice-President.................................................................................. District 5

Don Dickerson, Secretary-Treasurer...................................................................... District 2

Joan Childress......................................................................................................... District 7

Ricky Jones............................................................................................................. District 8

Phil Lauchassee...................................................................................................... District 3

Julie Niblett.............................................................................................................. District 9

Tony Taylor............................................................................................................. District 4

Morris Thompson.................................................................................................... District 6

James E. Woods, Attorney

Kevin Doddridge, CEO/General Manager

 

By-Laws Revised: August 3, 2016

 

INDEX

 

ARTICLE I MEMBERS

 

Section 1.01            -           Qualifications, Applications, and Obligations Section 1.02     -           Joint Membership

Section 1.03            -           Purchase of Electric Energy Section 1.04    -           Power Production by Member

Section 1.05            -           Wiring of Premises; Responsibility Therefore; Responsibility for

Meter Tampering of Bypassing and for Damage to Cooperative Properties; Extent of Cooperative Responsibility; Indemnification

Section 1.06            -           Member to Grant Easements

Section 1.07            -           Non-Liability for Debts of the Association

 

ARTICLE II MEMBERSHIP SUSPENSION AND

TERMINATION

 

 

Section 2.01            -           Suspension; Reinstatement

Section 2.02            -           Termination by Expulsion; Renewed

Membership

Section 2.03            -           Withdrawal of Membership

Section 2.04            -           Termination by Death of Cessation of Existence; Continuation of

Membership in Remaining or New Partners Section 2.05      -           Effect of Termination

Section 2.06            -           Effect of Death, Legal Separation or Divorce Upon a Joint

Membership

Section 2.07            -           Board Acknowledgement of Membership Termination; Acceptance of

Member Retroactivity

 

 

ARTICLE III MEETINGS OF MEMBERS

 

Section 3.01            -           Annual Meeting Section 3.02          -           Special Meetings

Section 3.03            -           Notice of Members’ Meetings Section 3.04  -           Quorum

Section 3.05            -           Voting Section 3.06           -           Vote by Proxy

Section 3.07            -           Order of Business

 

ARTICLE IV DIRECTORS

 

Section 4.01            -           General Powers Section 4.02         -           Districts

Section 4.03            -           Tenure and Qualifications Section 4.04-1    -           Nominations

Section 4.04-2         -           Committee on Credentials and Elections Section 4.05          -           Removal of Directors and Officers Section 4.06           -   Vacancies

Section 4.07            -           Compensation, Reimbursement, Employment of Relatives Section 4.08        -           “Close Relative” Defined

Section 4.09            -           Rules and Regulations

Section 4.10            -           Accounting Systems and Reports Section 4.11       -           Indemnification and Liability Insurance

 

ARTICLE V MEETINGS OF DIRECTORS

 

Section 5.01            -           Regular Meetings

Section 5.02            -           Attendance by Members at Meetings Section 5.03   -           Special Meetings

Section 5.04            -           Notice

Section 5.05            -           Quorum

 

 

ARTICLE VI OFFICERS

 

Section 6.01            -           Number

Section 6.02            -           Election and Term of Office Section 6.03    -           Removal

Section 6.04            -           Vacancies

Section 6.05            -           President Section 6.06       -           Vice-President Section 6.07       -                              Secretary

Section 6.08            -           Treasurer

Section 6.09            -           Delegation of Secretary’s and Treasurer’s Responsibilities Section 6.10        -           General Manager

Section 6.11            -           Bonds of Officers Section 6.12       -           Compensation Section 6.13       -                              Reports

 

 

ARTICLE VII CONTRACTS, CHECKS, AND DEPOSITS

 

Section 7.01            -           Contracts

Section 7.02            -           Checks, Drafts, Etc. Section 7.03   -           Deposits

 

ARTICLE VIII

NON-PROFIT OPERATION

 

Section 8.01            -           Interest or Dividends on Capital

Section 8.02            -           Patronage Capital in Connection with Furnishing Electric Energy Section 8.03           -           Dissolution or Liquidation

Section 8.04            -           Patronage Refunds in Connection with Furnishing Other Services

 

 

ARTICLE IX

ACCESS TO ASSOCIATION RECORDS

 

Section 9.01            -           Access to Corporate Records

 

 

ARTICLE X

SALE OR LEASE OF ASSETS TO THE ASSOCIATION

 

Section 10.01          -           Vote of the Members not Required Section 10.02    -           Vote Required

Section 10.03          -           Procedural Requirements Section 10.04     -           Required Disclosure Section 10.05                              -           Competing Bids Disclosure Section 10.06   -           Effect of Noncompliance

Section 10.07          -           Non-Application to Consolidation Section 10.08       -           Severability

 

 

ARTICLE XI MISCELLANEOUS

 

Section 11.01          -           Membership in Other Organizations Section 11.02   -           Waiver of Notice

Section 11.03          -           Fiscal Year Section 11.04   -           Seal

Section 11.05          -           Amendments

Section 11.06          -           Robert’s Rules of Order

 

Revised 08-03-2016

 

BY-LAWS OF

NORTHCENTRAL MISSISSIPPI ELECTRIC POWER ASSOCIATION

 

 

 

 

Section 1.01 - Qualifications, Applications, and Obligations

  • Any person, firm, corporation, or body politic may become a member of Northcentral Mississippi Electric Power Association, herein called "Association" by:

 

  • making a written application therefore; and
  • paying the membership fee hereinafter specified; and
  • agreeing to purchase from the Association electric energy as hereinafter specified; and
  • agreeing to comply with and be bound by the Certificate of Incorporation of the Association and by these bylaws and any amendments thereto and such rules and regulations as may from time to time be adopted by the Board of Directors.

 

  • All applications received more than ninety (90) days prior to an annual membership meeting and which have not been accepted by the Board of Directors at least ten (10) days prior to the meeting shall be submitted by the Board of Directors to such meeting of the members, and subject to compliance by the applicant with the conditions set forth in subdivisions (1), (2), (3), and

(4) of this section, such application for membership may be accepted by a vote of the members at such meeting. The Secretary shall give any such applicant at least ten (10) days notice of the date of the members' meeting to which his application will be submitted and such applicant may be present and heard at the meeting. No person, firm, corporation, or body politic may own more than one (1) membership in the Association.

  • With respect to any particular classification of service for which the Board of Directors shall require it, such application shall be accompanied by a supplemental contract, executed by the applicant on such forms as is provided therefore by the Association. The membership application shall be accompanied by any service security deposit, service connection deposit or fee, facilities extension deposit, or contribution in aid of construction that may be required by the Association, which fee (and such service security deposit, service connection deposit or fee, facilities extension deposit, or contribution in aid of construction if any) shall by refunded in the event the application is not approved. Any former member of the Association may, by the sole act of paying a new membership fee and any outstanding account with interest (together with any service security deposit, service connection deposit or fee, facilities extension deposit, or contribution in aid of construction may be required by the Association), renew and reactivate any prior application for membership to the same effect as though the application had been newly made on the date of such
  • Membership Fee: Service Security and Facilities Extension deposits: Contribution in Aid of

Construction. The membership fee shall be as fixed from time to time by the Board of Directors. The membership fee (together with any service security deposits, or service connection deposit or fee, facilities extension deposit, or contribution in aid of construction, or any combination thereof, if required by the Association) shall entitle the member to one service connection. A service connection deposit or fee, in such amount as shall be prescribed by the Association (together with a service security deposit, a facilities extension deposit or contribution in aid of construction, if required by the Association), shall be paid by the member for each additional service connection requested by him if so required by the Association.

 

Section 1.02 - Joint Membership

Husband and wife will be accepted into the membership as joint members, unless otherwise specified in the application for membership. The husband or wife may sign such application for the other if receiving service at the same connection. If one of them is already a member, they may if so desired convert such membership into a joint one upon notice to the Association. The words "member, "applicant", "person", "his" and "him", as used in these bylaws, shall include husband and wife applying for or holding a joint membership, unless otherwise clearly distinguished in the text; and all provisions relating to the rights, powers, terms, conditions, obligations, responsibilities, and liabilities of membership shall apply equally, severally, and jointly to them. Without limiting the generality of the foregoing -

 

  • the execution by either or both of a proxy shall constitute one joint proxy;
  • the presence at a meeting of either or both shall constitute the presence of one member and a joint waiver of notice of the meeting and a revocation of any proxy executed by either, or both pursuant to Section 3.07 of these bylaws;
  • the vote of either or both shall constitute, respectively, one joint proxy:
  • notice to, or waiver of notice signed by, either or both shall constitute, respectively, a joint notice or waiver notice;
  • suspension or termination in any manner of either shall constitute, respectively, suspension or termination of the joint membership except as provided by Section 06;
  • either, but not concurrently, shall be eligible to serve as a director of the Association, but only if both meet the qualifications required

 

Section 1.03 - Purchase of Electric Energy

Each member shall, as soon as electric energy is made available, purchase from the Association all electric energy used on the premises specified in the member's application for membership, and shall pay therefore monthly at the applicable rate schedule which shall from time to time be fixed by the Board of Directors. It is expressly understood that amounts paid for electric energy in excess of the operating costs and expenses of providing service are furnished by members as capital, and each member may be credited with the capital so furnished as provided in these bylaws.

 

The Association cannot and therefore does not guarantee an uninterrupted and continuous supply of electric energy. Additionally, the Board of Directors may limit the amount of electric energy the Association shall be required to furnish to any one member.

 

Each member applicant shall assume liability and make payment for the following:

 

  • The account for which electric power service is rendered by the Association, at the location for which application for service is
  • Subject to the rules and regulations of the Public Service Commission, any delinquent account or amount owed to the Association where the member or applicant has resided at the location receiving service but only for such delinquency or account which occurred while the member or applicant was a

 

Each applicant will furnish sufficient identification to verify their true identity and any previous addresses required by the Association.

 

Section 1.04 - Power Production by Member

Production or use of electric energy on such premises, regardless of the source thereof, by means of facilities which shall be interconnected with Association facilities shall be subject to appropriate regulations as shall be fixed from time to time by the Association.

 

Notice of the presence or intent to construct such co-generation facilities upon the premises shall be given to the Association. Compliance with the National Electric Safety Code is a prerequisite before any interconnection with the Association facilities may be allowed.

 

Section 1.05 - Wiring of Premises; Responsibility Therefore; Responsibility for Meter Tampering or Bypassing and for Damage to Association Properties; Extent of Association Responsibility; Indemnification.

Each member shall cause all premises receiving electric service pursuant to his membership to become and to remain wired in accordance with the specification of the Mississippi Insurance Underwriters Association, the National Electric Code, the National Electric Safety Code, any applicable state code or local government ordinances, and of the Association, it being understood and agreed that the connection by the Association, to the members premises shall not in any way or manner constitute the Association's approval of the member's wiring or the safety or adequacy of the same. Each member shall be responsible for and shall indemnify the Association and its employees, agents, and independent contractors against death, injury, loss, or damage resulting from any defect in or improper use or maintenance of such premises and all wiring apparatuses connected thereto or used thereon. Each member shall make available to the Association a suitable site, as determined by the Association, whereon to place the Association's physical facilities for the furnishing and metering of electric service and shall permit the Association's authorized employees, agents, and independent contractors to have access thereto for meter reading and for inspection, operation, maintenance, replacement, relocation, or repair of such facilities at all reasonable times. As part of the consideration for such service, each member shall be the Association's bailee of such facilities and shall accordingly desist from interfering with, impairing the operation of, or causing damage to such facilities, and shall use his best efforts to prevent others from doing so. Each member shall also provide such protective devices to their premises, apparatuses, or meter base as the Association shall from time to time require in order to protect the Association's physical facilities and their operation and to prevent any interferences with or damage to such facilities. In the event such facilities are interfered with, impaired in their operation or damaged by the member, or by any other person when the member's reasonable care and surveillance should have prevented such, the member shall indemnify the Association and its employees, agents, and independent contractors against death, injury, loss, or damage resulting therefrom, including but not limited to the Association's cost of repairing, replacing, or relocating any such facilities and its loss, if any, of revenues resulting from the failure or defective functioning of its metering equipment. The Association shall, however, in accordance with its applicable service rules and regulations, indemnify the member for any overcharges for service that may result from a malfunctioning of its metering equipment or any error occurring in the Association's billing procedures. In no event shall the responsibility of the Association extend beyond the point of delivery.

 

Section 1.06 - Member to Grant Easements

Each member if legally able shall, upon being requested to do so by the Association, execute and deliver to the Association grants of easement or right-of-way over, on and under such lands owned or occupied by the member, and in accordance with such reasonable terms and conditions, as the Association shall require for the furnishing of electric service to him or other members or for the construction, extension, improvement, operation, maintenance, or relocation of the Association's electric facilities.

 

Section 1.07 - Non-Liability of the Association

The private property of the members of the Association shall be exempt from execution for the debts of the Association and no member shall be individually liable or responsible for any debts or liabilities of the Association.

 

ARTICLE II

MEMBERSHIP SUSPENSION AND TERMINATION

 

Section 2.01 - Suspension; Reinstatement

Upon failure, after the expiration of the initial time limit prescribed in a specific written notice to a member to pay any amounts due the Association, a person's membership shall automatically be suspended; and such person shall not during such suspension be entitled to receive electric service from the Association or to cast a vote at any meeting of the members. For any other noncompliance with membership obligations, the Board of Directors may suspend such member five (5) days after notice of such non-compliance is given. Payment of all amounts due the Association, including any additional charges required for service reinstatement, and/or cessation of any other non-compliance with his membership obligations within a final time limit provided in such notice or rules and regulations shall automatically reinstate the membership in which event the member shall thereafter be entitled to receive electric service from the Association and to vote at the meeting of its members.

 

Section 2.02 - Termination by Expulsion; Renewed Membership

Upon failure of a suspended member to be automatically reinstated to membership as provided in Section 2.01, the member may, without further notice, but only after due hearing if such is requested by the member, be expelled by resolution of the Board of Directors at any subsequently held regular or special meeting of the Board. Any person so expelled may, by delivering written notice to that effect to the Association at least ten (10) days prior to the next meeting of the members, appeal to and be present and heard at such meeting, which may vote approval of such expulsion or disapproval thereof, in which the latter event such person's membership shall be reinstated retroactively to the date of expulsion. After any finally effective expulsion of a member, such person may not again become a member except upon new application therefore duly approved as provided in Section 1.05. The Board of Directors, acting upon principles of general application in such cases, may establish such additional terms and conditions for renewed membership as it determines to be reasonably necessary to assure the applicant's compliance with all his membership obligations.

 

Section 2.03 - Withdrawal of the Membership

Any member may withdraw from the membership upon payment in full of all debts and liabilities of such member to the Association and upon compliance with such terms and conditions as the Board of Directors may prescribe, thus terminating membership and service.

 

Section 2.04 - Termination by Death or Cessation of Existence; Continuation of Membership in Remaining or New Partners.

Except as provided in Section 2.06; the death of an individual human member shall automatically terminate membership. One not a joint member but who continued to reside at the location receiving service may succeed to the membership upon application therefore subject to the provisions of Section 1.01 and upon proper assignment or proof of legal entitlement. The cessation of the legal existence of any other type of member shall automatically terminate such membership; PROVIDED, that upon the dissolution for any reason of a partnership, or upon the death, withdrawal or addition of any individual partner, such membership shall continue to be held by such remaining and/or, new partner or partners as continue to own or directly to occupy or use the premises being furnished electric service pursuant to such membership in the same manner and to the same effect as though such membership had never been different partners;

 

PROVIDED FURTHER, that neither a withdrawing partner nor its estate shall be released from any debts then due the Association.

 

Section 2.05 - Effect of Termination

Upon the termination in any manner of a person's membership, or its estate, as the case may be, said member shall be entitled to a refund of the membership fee (and to his service security deposit, if any, theretofore paid the Association), less any amount due the Association; but neither the member nor its estate, as the case may be, shall be released from any debts or other obligations then remaining due the Association. Notwithstanding the suspension or expulsion of a member as provided for in Section 2.01 and 2.02, such suspension or expulsion shall not, unless the Board of Directors shall expressly so elect, constitute such release of such person from any other source, any central station's electric power, and energy for use at the premises to which such service has therefore been furnished by the Association pursuant to such membership.

 

Section 2.06 - Effect of Death, Legal Separation, or Divorce upon a Joint Membership

Upon death of either spouse of a joint membership, such membership shall continue to be held solely by the survivor, in the same manner to the same effect as though such membership had never been joint; PROVIDED, that the estate of the deceased spouse shall not be released from any debts due the Association. .Upon the legal separation or divorce of the holders of a joint membership, such membership shall continue to be held solely by the one who continues to directly occupy or own the premises covered by such membership in the same manner and to the same effect as though such membership had never been joint; PROVIDED, that the other spouse shall not be released from any debts due to the Association.

 

Section 2.07 - Board Acknowledgement of Membership Termination; Acceptance of Member Retroactively

Upon the termination of a person's membership for any reason, the Board of Directors as soon as practicable after such termination is made known to it, shall by appropriate resolution formally acknowledge such termination, effective as of the date on which the Association ceased furnishing electric service to any person other than a member, it shall cease furnishing such service unless such person applies for, and the Board of Directors approves, membership retroactively to that date on which such person first began receiving such service. In which event the Association, to the extent practicable, shall correct its membership and all related records accordingly; PROVIDED, that if the Association acquires facilities which are already providing electric services to patrons not members of the Association, the Association may continue furnishing such preexisting service without requiring such patrons to become members if to do otherwise would create hardship; but in no event shall such non-member patron revenue exceed fifteen percent (15%) of the total revenue received by the Association.

 

ARTICLE III MEETINGS OF MEMBERS

 

Section 3.01 - Annual Meeting

For the purposes of electing directors, hearing and passing upon reports covering the previous fiscal year, and transacting such other business as may properly come before the meeting, the annual meeting of the members shall be held on the fourth Wednesday of the month of October each year, at such place in one of the counties of Mississippi within which the Association serves, and beginning at such hour, as the Board of Directors shall from year to year fix; PROVIDED, that, for cause sufficient, the Board of Directors may fix a different date for such annual meeting not more than thirty (30) days prior or subsequent to the day otherwise established for such meeting in this Section. Failure to hold the annual meeting at the designated time and place shall not work a forfeiture or dissolution of the Association.

 

It shall be the responsibility of the Board of Directors to make adequate plans and preparation for the annual meeting, and to encourage attendance by the membership at these meetings.

 

Section 3.02 - Special Meeting

Special meetings of the members may be called by at least a majority of directors or upon written request signed by at least 10% of the members and it shall thereupon be the duty of the Secretary to cause notice of such meeting to be given as hereinafter provided. Special meetings of the members may be held at any place within the service area of the Association, in the State of Mississippi, specified in the notice of the special meeting.

 

Section 3.03 - Notice of Members' Meetings

Written or printed notice stating the place day and hour of the meeting, and in case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than 10 days nor more than 20 days before the date of the meeting, either personally or by mail, by or at the direction of the Secretary, or by the directors or members calling the meeting, to each member. If directors are to be elected at such meeting, the notice of members' meeting shall include a statement of the board members to be elected as provided in Section 4.04. Unless contained with such notice, no matter may be acted upon at that meeting which required the affirmative votes of at least a majority of the members. If mailed such notice shall be deemed to be delivered when deposited in the United States mail, addressed to the member as it appears on the records of the Association, with postage thereon prepaid. The failure of any member to receive notice of an annual or special meeting of the members shall not invalidate any action which may be taken by the members at any such meeting.

 

Section 3.04 - Quorum

Five percent (5%) of the members shall constitute a quorum at a meeting of the members.

This number shall be arrived at by adding the number of members present in person at the meeting to the number of members represented at that meeting by valid proxies filed as provided by these bylaws. If less than a quorum is present at any meeting of members, the officer of the Association who is presiding at the meeting may without a motion declare the meeting adjourned and closed or he may hold the meeting open for not longer than thirty minutes to see if a quorum is present within that time; and the meeting shall automatically be adjourned and closed if a quorum shall not be present at the end of said thirty minute period. The members present at a meeting at which a quorum is not present shall not have the power to take any kind of action, including, but not by way of limitations, adjourning said meeting to another time or place. At all meetings of the members, whether a quorum be present or not, the Secretary shall annex to the meeting minutes, or incorporate therein by reference, a list of those members who registered as present in person.

 

Section 3.05 - Voting

Each member shall be entitled to one (1) vote and no more upon each matter submitted to a vote at a meeting of the members. Legal entity organizations and non-legal entity organizations which are members of the Association may be represented at any meeting of the members and may vote only as follows:

 

  • Any director, officer, or general manager duly authorized in writing may represent and cast the vote of a
  • A Trustee, steward, deacon, clerk, or pastor duly authorized in writing may represent and cast the vote of a church;
  • A school trustee, principal, or superintendent duly authorized in writing may represent and cast the vote of a school;
  • Any other association or organization not a legal entity may be represented by and have its vote cast by any person duly authorized in writing who is a trustee or manager or part owner, or any officer of such association or

 

A church receiving electric service at a parsonage and other premises through separate meter or meters shall be entitled to have only one (1) membership for all such meters, and cast only one (1) vote at all meetings of the members. If one person shall receive electric service through two or more meters at different premises, he shall be entitled to not more than one (1) vote at any meeting of the members in accordance with this section of said by-laws. At all meetings of the members at which a quorum is present all questions shall be decided by a vote of the majority of the members voting thereon in person or proxy as provided for in the following Article except as otherwise provided by law, the Articles of Incorporation of the Association or these by-laws and except as in the situation more than two (2) persons seek election as director for one (1) district. In the event this situation exists, if one (1) of said persons fails to receive a majority of the vote, then the top two (2) persons receiving the most votes will have a runoff for the director post of said district; said runoff to be held the fourth Wednesday of November following the election of the fourth Wednesday of October of said election year, with said runoff election to be conducted as provided herein as elections of directors in the first instance. If the husband and wife hold a joint membership, they shall jointly be entitled to one (1) vote and no more upon each matter submitted to a vote at a meeting of the members.

 

Section 3.06 - Vote by Proxy

At all meetings of the members, a member may vote by proxy executed in writing by the member, subject to the provisions hereinafter set forth, provided, however, and member holding and intending to vote a proxy must file the executed proxy at the Association’s headquarters, not less than two (2) days (48 hours) prior to the meeting. The proxy must have entered thereon the name and address of the member appointed to vote the proxy. If one person shall receive electric service through two (2) or more meters at different premises, he shall be entitled to not more than one (1) vote at any meeting of the members, in accordance with the Articles of Incorporation of the Association. No proxy shall be voted at any meeting of the members unless it shall designate the particular meeting at which it is to be voted, and no proxy shall be voted at any meeting other than the one so designated or any adjournment of such meeting. No member shall vote as proxy for more than 25 members at any meeting of the members, but this restriction shall not apply to the Board of Directors who shall vote the proxies assigned to them according to the will of a majority of the members of the Board of Directors. The presence of a member at a meeting of the members shall revoke a proxy theretofore executed by that member, and such member shall be entitled to vote at such meeting in the same manner and with the same effect as if the proxy had not been executed. In case of a joint membership, a proxy may be executed either by the husband or the wife. The presence of either husband or wife at a meeting of the members shall revoke a proxy theretofore executed by them and such joint member or members shall be entitled to vote as such meeting in the same manner and with the same effect as if the proxy had not been executed. A standard proxy shall be used which identifies the member by name and address, in order to assure authenticity and facilitate the tabulation of votes. If the proxy form of a member is lost, stolen, or destroyed, the Association shall furnish the member with a replacement proxy form upon request, provided that the member execute a revocation of the lost, stolen, or destroyed form, to be witnessed by an employee of the Association. Blank proxy forms will not be distributed in bulk to any member. Only the proxy form issued by the Association will be valid.

Section 3.07 - Order of Business

The order of business at the annual meetings of the members and, so far as practicable, at all other meetings of the members shall be essentially as follows, except as otherwise determined by any officer of the Association who is presiding at such meeting:

 

  1. Report on the existence of a
  2. Reading of the notice of the meeting and proof of the due publication or mailing thereof, or the waiver or waivers of notice of the
  3. Reading, or the waiver thereof, of unapproved minutes of previous meetings of the members and the taking of necessary action

 

  1. Presentation and consideration of reports of officers, directors, and
  2. (a) receive report of Committee on
    • Secretary to present petitions filed and posted for the nominations of
    • Election of
  3. Unfinished
  4. New
  5.  

 

 

ARTICLE IV DIRECTORS

 

Section 4.01 - General Powers

The business and affairs of the Association shall be managed by a Board of Directors which shall exercise all powers of the Association except such as are by law, or by the Articles of Incorporation of the Association, or by these bylaws conferred upon or reserved to the members.

 

Section 4.02- Districts

  • In order to assure equitable representation of the geographical areas of the Association on the Board of Directors of the Association, the territory served or to be served by the Association shall be divided into nine (9) districts, (7 separate and 2 at large). Each district shall be represented on the Board of Directors by one Board Member. At each annual meeting of the members, one-third (1/3) of the total number of Directors shall be elected by the members, to serve for a term of three (3) years as provided by law or until their successor shall have been elected and shall have qualified. The division of districts is described as follows:

District 1: The area embraced within the January 1, 1984, corporate limits of the City of Byhalia.

District 2: The area embraced within the January 1, 1984, corporate limits of the City of Olive Branch.

District 3: The area South and West of the New U.S. Highway 78 and North and West of Coldwater River, extending to the Tennessee state line, excepting the area within the January 1, 1984, corporate limits of the City of Olive Branch.

District 4: The area North and East of the new U.S. Highway 78 and West of Mississippi Highway 309, extending to the Tennessee state line, excepting the area within the January 1,1984, corporate city limits of the Cities of Olive Branch and Byhalia.

District 5: The area North and East of the new Highway 78 and East of Mississippi Highway 309, extending to the Tennessee state line excepting the area within the January 1, 1984, corporate limits of the City of Byhalia.

District 6: The area South and West of the new U.S. Highway 78 and East of Coldwater River and North of Pigeon Roost Creek, except the area within the January 1, 1984, corporate limits of the City of Byhalia.

District 7: The area South of Pigeon Roost Creek.

District 8: The area served by the Association in Marshall, Tate, and Lafayette Counties, which constitute an at-large district.

District 9: The area served by the Association in DeSoto County, which constitutes an at-large district.

  • Each of the above districts shall be represented by one member of the Board of Directors, to be elected by members from the entire

 

Section 4.03 - Tenure and Qualifications

  • At each annual meeting of the members, one-third (1/3) of the total number of directors shall be elected, by and from the members, to serve for a term of three (3) years as provided by law. If the election of directors shall not be held at the annual meeting or if such annual meeting is not held, each director shall hold office until their successors shall have been elected and qualified.
  • At any meeting, voting shall not be necessary in the event the number of persons nominated for directors does not exceed the number of directors to be elected, but in such case if there be no objection, the directors may be elected in any other proper manner. Drawing by lot shall resolve, where necessary, any tie votes. If an election of directors shall not be held on the day designated for the annual meeting, a special meeting of the members may be held for the purpose of electing directors within a reasonable time
  • No person or non-natural person as described in subsection (e) of this section shall be eligible to become or remain a director or to hold any position of trust in the Association who is not an active member in good standing of the Association, has not been a bona fide resident of the district from which they are to be elected for one year immediately preceding the nomination to directorship, or who is in any way employed by or financially interested in a competing
  • No person shall be eligible to become or remain a director who has been finally convicted of a felony or misdemeanor involving moral
  • In order to be eligible to become or remain a director of the Association, a person must be a member of the Association and receiving service therefrom at his primary residential abode, and not be a close relative as defined in Section 08 of an incumbent director. When a membership is held jointly by a husband and wife, either one but not both may be elected director; provided however that neither one shall be eligible to become or remain a director or to hold a position of trust in the Association unless both shall meet qualifications hereinabove set forth.
  • No person shall be eligible to become or remain a director of, or to hold any other position in trust in, the Association who is not at least eighteen (18) years of
  • No person shall be eligible to become or remain a director if they are employed, full or part-time, by the Those previously employed, full or part-time, by the Association, will

not be eligible to become a director until a minimum of 5 years has passed since the conclusion of their employment.

  • Upon establishment of the fact that a nominee for director lacks eligibility under this Section or as may be provided elsewhere in these bylaws, it shall be the duty of the chair presiding at the meeting at which such nominee would be otherwise voted upon to disqualify such nominee. Upon the establishment of the fact that any person being considered for, or already holding, a directorship or other position of trust in the Association lacks eligibility under this Section, it shall be the duty of the Board of Directors to withhold such positions from such person, or to cause them to be removed therefrom, as the case may
  • Nothing in the section contained shall be construed to, affect in any manner whatsoever, the validity of any action taken at any meeting of the Board of Directors, unless such action is taken with respect to a matter which is affected by the provisions of this section and in which one or more of the directors have an intent adverse to that of the

 

Section 4.04-1 - Nominations

Nominations to the Board of Directors, whether incumbent or new candidate, will be made by the membership. Any twenty-five (25) or more members from a district from which a director is to be elected shall make nominations for directors to represent that particular district in writing over their signatures. Said petition or petitions must be in such a form as from time to time be produced by the Association, and must be presented to the Secretary at least thirty (30) days prior to the election date, and in such event that said petition or petitions are presented within the time aforesaid, and in the manner aforesaid, the Secretary shall post the same at the principle office of the Association. The Secretary shall mail with the notice of the meeting a statement of the number of directors to be elected and stating the District from which each shall have been nominated. All names shall be listed in alphabetical order. The members may, at any meeting at

 

which a director shall be removed as herein fore provided, elect a successor or successors thereto without compliance with the foregoing provisions with respect to nominations.

Notwithstanding anything in the Section contained, failure to comply with any of the provisions of this Section shall not affect in any manner whatsoever the validity of any election of directors.

 

Section 4.04-2 - Credentials and Election Committee

The Board of Directors shall, prior to any meeting of the members of the Association, appoint a Credentials and Election Committee consisting of no more than seven (7) members who are not Association employees or candidates for director or their agents and shall appoint one (1) of the seven (7) members to serve as chairman of the Committee, who shall also have a vote in all matters. Committee members shall serve until their successor is appointed by the Board. The Secretary of the Board of Directors shall serve as an ex-officio member of the Credentials and Election Committee and shall have a vote in all matters decided by the Committee, except where the Secretary's election as Director is involved and in such instance, the Vice President of the Association shall vote in all matters decided by the Committee. The Committee may appoint Association employees to assist them in performing their duties under their supervision but those employees shall not have a vote in any Committee decisions. Those Association employees so designated may verify memberships and alphabetize proxy envelopes as they arrive prior to the final time for proxy voting by mail. It shall be the responsibility of the committee to pass upon all questions that may arise with respect to the registration and qualifications of members in person or by proxy, the regularity of all Petitions for Nominations of Directors, the qualifications of all nominees for directors, to count all ballots cast in any election or other ballot vote taken, and to rule upon the effect of any ballots irregularly marked. In the exercise of its responsibility, the Credentials and Election Committee shall have available to it the advice of counsel provided by the Association. In the event a protest or objection is filed concerning any election, such protest or objection must be filed during the meeting in which the voting is conducted. The Credentials and Election Committees shall thereupon be reconvened, upon notice from its chairman, within three (3) days after such protest or objection is filed. The Committee shall hear such evidence as is presented by the protestor(s) or objector(s), who may be heard in person, by counsel, or both, and any opposing evidence; and the Credentials and Election Committee, by a vote of a majority of those present and voting, shall, within a reasonable time, but no later than ten (10) days after such hearing, render its decision, the result of which may be to affirm the election, to change the outcome thereof, or to set it aside. The Credentials and Election Committee's decision reflected by a majority of those actually present and voting on all matters covered by this Section shall be final.

In the event of any meeting of the members at which directors shall not be elected, the Board of Directors shall nevertheless appoint a Credentials Committee to be appointed in the same manner as provided herein for the Credentials and Election Committee with full authority to finally pass upon all applicable matters herein provided as well as any other matters or questions which may be referred to it by the Chair of the meeting of the Board of Directors. The President of the Board, or the President's designee, shall preside at and conduct all meetings of the members with full authority to refer any questions deemed appropriate by the President or designee to the aforesaid Committee for decision.

Notwithstanding anything in this Section contained, failure to comply with any of the provisions of this Section shall not affect in any manner whatsoever the validity of any election of directors.

Guidelines and procedures for the Credentials and Election Committee are in policy form in the Association Policy Manual.

 

Section 4.05 - Removal of Directors and Officers

Any member for just cause may bring charges against an officer or director by filing them with the Secretary with a petition signed by ten per centum (10%) of the members, requesting the removal of the officer or director in question. "Just cause" includes but is not limited to: official misconduct, gross negligence and/or final convictions of a felony or misdemeanor involving moral turpitude while in the performance of official duties. The removal shall be voted upon at the next

 

regular or special meeting of the members and any vacancy created by such removal may be filled by the members at such meeting. The director or officer against whom such charges have been brought shall be informed in writing of the charges previous to the meeting and shall have an opportunity at the meeting to be heard in person or by counsel and to present evidence; and the person or persons bringing the charges shall have the same opportunity.

 

Section 4.06 - Vacancies

Subject to the provisions of these bylaws with respect to the removal of directors, vacancies occurring in the Board of Directors shall be filled by a person meeting the qualifications of Section 4.03, and elected by a majority vote of the remaining directors, and the directors thus elected shall serve the unexpired terms of the directors so replaced and until their successors shall have been elected and shall have been elected and shall have qualified. The office of a director is subject to being declared vacant and subject to being filled pursuant to this Section if (1) the director shall have failed to attend as many as three consecutive meetings of the board, whether special or regular, and at least two-thirds of the remaining directors in office determine, in their sole judgment, that such failure did not occur for justifiable cause and will not recur; or, (2) the director, as determined in their sole judgment by at least two-thirds of the remaining directors in office, has become incapable of performing the duties of a director and such incapability is not likely to cease within a reasonable time; or, (3) such director is no longer a bona fide resident of the District such director was elected to represent, and the Board finds such change of residence is permanent.

 

Section 4.07 - Compensation, Reimbursement, Employment of Relatives

  • Directors shall be entitled to compensation for time spent and to reimbursement for expenses incurred by them in the performance of their duties. Compensation of directors shall be in such amounts as may be authorized by the Board of Directors from time to time. Reimbursement to directors for expenses incurred while performing duties as such may be made by payment of the actual amount of expenses upon presentation of an itemized account Directors may be paid a fixed sum for each occasion involving the performance of the duties for the Association as may be authorized and deemed reasonable for the Board of Directors.
  • No close relative of any director shall receive compensation for serving the Association unless the relative:

 

  • has been in the regular employee of the Association for at least one year immediately preceding the time the Director to whom they are related became a director; or
  • performs services certified by the Board as an emergency measure, or
  • receives compensation by authorization of the

 

Section 4.08 - "Close Relative" Defined

As used in these bylaws, "close relative" means a person who by blood or in-law, including step and adoptive kin, is either spouse, child, grandchild, parent, grandparent, brother, or sister.

 

Section 4.09 - Rules and Regulations

The Board of Directors shall have power to make and adopt such rules and regulations, not inconsistent with law, the Articles of Incorporation of the Association or these bylaws, as it may deem advisable for the management, administration, and regulation of the business and affairs of the Association.

 

Section 4.10 - Accounting System and Reports

The Association's accounting system shall be of the type and form as may from time to time be designated by the Administrator of the Rural Electrification Administration of the United States of America, National Rural Utilities Cooperative Finance Corporation, Mississippi Public Service Commission, and Tennessee Valley Authority, and subject to all applicable laws, rules and regulations of any lawful regulatory body. A complete audit of the accounts, books, and financial condition of the Association shall be made as of and as soon as practical after the end of each

 

fiscal year by a certified public accountant. A report on such audit shall be submitted to the members at the following annual meeting. If deemed practical by the management of the Association, a summary of the financial status of the Association may be published annually, and such summary will be furnished to any member of the Association but only upon written request made therefore.

 

Section 4.11 - Indemnification and Liability Insurance

  • On the terms and conditions hereinafter stated, the Association or its insurer shall indemnify any director, officer, or employee of the Association, including any former director, officer or employee of the Association, who is or was a party or is threatened to be made a party to any action, suit or proceeding, whether civil, criminal, administrative, or investigative, by virtue of their position within the Association, for expenses, claims, liabilities, costs, judgments, fines, including attorney's fees reasonably incurred or imposed upon such person in connection with such actual or threatened action, suit, proceeding, or investigation and against any amount reasonable and with prior approval of the Board of Directors of the Association paid in settlement of any such actual or threatened suit, action or proceeding if:
    • The action complained of was undertaken in good faith; and
    • It was in good faith believed that:
      • Action taken in any official capacity of the Association were in its best interests;
      • Conduct in any other capacity was at least not opposed to the Association's best interests; and
      • In the case of any criminal proceeding, there was no reasonable cause to believe the conduct was

The termination of a proceeding by judgment, order, settlement, or conviction is not, of itself, determinative as to whether the requisite standard of conduct has been met.

  • The purpose of this provision is to remove any financial risk in connection with the good faith service of a director, officer, or employee and to this end the Association shall secure and maintain adequate liability insurance governing such indemnification, expenses and attorney's fees to the extent that it is reasonably available as determined by the Board and other provisions to the contrary notwithstanding, such indemnification as herein provided shall be provided at least to the extent of any applicable insurance
  • The Association may pay for or reimburse the reasonable expenses incurred by a director, officer, or manager who is a party to a proceeding in advance of final disposition of the proceeding if:
    • The individual furnishes the Association a written statement of their good faith belief that they have met the standard of conduct described in Section 4.11 (a) above;
    • The written statement reflects an agreement by the individual to repay the advance if it is ultimately determined that they did not meet the standard of conduct; and
    • A determination is made that the facts then known to those making the determination would not preclude

The undertaking required by subsection 4.11 (c) above shall be an unlimited general obligation of the director, or manager but need not be secured and may be accepted without reference to financial ability to make repayment.

  • There shall be no indemnifications of any director, officer, or employee of the Association if the Board of Directors affirmatively finds that they did not meet the standard of conduct outlined in Section 4.11 (a) above. In making such a determination, the Board of Directors must affirmatively state that sufficient facts exist to support a finding of noncompliance with the above described standard of conduct. Such an affirmative statement must be made by a majority of Board members who are not the object of the action, suit, proceeding, or investigation. Should the entire Board of Directors be made the object of such action, suit, proceeding, or investigation, then there shall be appointed by the Board of Directors of the Association an independent committee made up of 5 members whose sole purpose shall be to make such a determination on the issue of indemnificati